Abstract Submission Guidelines & Rules
The conference Scientific Committee invites individuals to submit abstracts for oral and poster presentations
- Deadline to submit abstract: 29 October 2015
- Notification on acceptance/rejection: 12 November 2015
Please note that only electronic submissions are accepted through the website.
Abstract Submission Guidelines
A. General conditions
- Abstracts are required for all oral presentations and posters
- Abstracts must be submitted before 29 October 2015
- A maximum of 6 abstracts with the same presenting author can be submitted. The system allows max. 6 abstracts per submitter ID
- Abstracts must be submitted in English
- Accepted abstracts will be published on the conference web site
- Withdrawal of abstracts can only be accepted if notified in writing. It is only possible to withdraw an abstract maximum 14 days after notification on acceptance
B. Presenting author and registration
- The presenting author must register as an active participant for the conference at the latest 14 days after acceptance of an abstract.
- The conferencecommittee reserves the right to exclude any abstract from the scientific program that is not followed by a participant registration at the latest 14 days after notification on acceptance
- Please note that maximum. 2 oral presentations and max. 2 poster presentations by the same presenting author will be accepted for presentation at the conference. NB! The presenting author does not have to be the 1st author
C. Contents of your abstract
- The abstract word limit is max. 250 words per abstract. The Conference Secretariat reserves the right to edit abstracts that exceed the word limit
- The title should be as brief as possible but long enough to clearly indicate the nature of the study. Write the abstract title in CAPITAL LETTERS. No full stop at the end
- No identifying features such as names of authors, hospitals, medical schools, clinics or citiesmay be listed in the title or abstract text, as a “blind” review process will be used. You will be asked to enter the name(s) of author(s) and their institution(s), when you submit yourabstract online.
- The abstract must include the following:
Aim: Clearly state the purpose of the abstract.
Methods: Describe your selection of observations or experimental subjects clearly.
Results: Present your results in a logical sequence in text, table and illustrations.
Conclusions: Emphasize new and important aspects of the study (perhaps as a discussion section) and the conclusions that are drawn from them.
All abbreviations must be defined in first use.
- Statements such as “results will be discussed” or “data will be presented” cannot be accepted.
- Use of brand names for all references to products or companies, generic names must be used. The brand name can be inserted as a reference at the bottom of the abstract page. Papers containing brand names/company names in the abstract text (i.e. not in a reference at the bottom of the page) may be rejected for this reason only. The conferencecommittee reserves the right to replace any brand name with a generic name without further notice.
- Images that are uploaded to follow the abstract are not guaranteed inclusion in the abstract book.
- The scientific committee will review the submitted abstracts
- Notification of acceptance or rejection of the abstract will be sent to all authors by 2 November 2015
- It is the responsibility of all investigators that all studies are performed with respect to national legislation, international legislation and ethical guidelines both with regards to humans and animals. The conferencecommittee reserves the right to reject any submitted abstract that is believed to violate these principles
- Please verify that your email address (submitter and presenting author) is correct as it will be used for contacting you after the review process.
For all enquiries regarding abstracts, please contact – email@example.com
E. Poster Specifications, Guidelines & Tips
- The usable poster board surface is 2.33 metershigh and 0.95 meters wide (portrait format)
- Don't overload your poster. Remember, you are not writing an article
- Seek simplicity, keep text to a minimum and avoid redundancies
- Use 500 to 1'000 words (including title, figure legends and tables)
- The figures and tables should cover approximately 50% of the poster area
- Prepare a 20 cm high title strip that runs the full width of the poster. Use a black and bold typeface, not smaller than 30 mm in height for the title and at least 20 mm for author’s names and affiliations (the height refers to capital and tall letters), Capital letters are usually more difficult to read than small letters
- The average reader spends 1-2 minutes on your poster. Highlight your main finding. Most of us start by reading the conclusions. Thus, don't hide them in the right lower corner. Put them on eye level, either on top of the right column or alternatively start with the Conclusions. Otherwise, structure your poster by Introduction, Methods and Results. State your aims in the end of the introduction
- We suggest that the pathway (eye movement) is down the columns. Use 3-5 columns
- The poster is supposed to be readable from a distance of 1.5-2 m. The text should definitely be no less than 5 mm for capitals and tall letters, and preferably larger. Use a constant font throughout the poster
- Let your important points stand out. Use (but don't overuse) bold and colours
- If possible, avoid abbreviations and acronyms, especially in the Conclusions
- Feel free to provide one or more key references (in the right lower corner)
- Hand-outs of your abstract / poster (with your addresses) to your interested readers may facilitate future research communication
For all enquiries regarding abstracts, please contact –firstname.lastname@example.org